Principles for the Recording of Monuments, Groups of Buildings and Sites |
Written by Catherine Lara |
Friday, 01 June 2007 22:23 |
Text ratified by the 11th ICOMOS General Assembly, held in Sofia, Bulgaria, from 5 to 9 October 1996 As the cultural heritage is a unique expression of human achievement; and as this cultural heritage is continuously at risk; and as recording is one of the principal ways available to give meaning, understanding, definition and recognition of the values of the cultural heritage; and as the responsibility for conserving and maintaining the cultural heritage rests not only with the owners but also with conservation specialists and the professionals, managers, politicians and administrators working at all levels of government, and with the public; and as article 16 of the Charter of Venice requires, it is essential that responsible organisations and individuals record the nature of the cultural heritage. The purpose of this document is therefore to set out the principal reasons, responsibilities, planning measures, contents, management and sharing considerations for the recording of the cultural heritage. DEFINITIONS OF WORD USED IN THIS DOCUMENT Cultural Heritage refers to monuments, groups of buildings and sites of heritage value, constituting the historic or built environment. Recording is the capture of information which describes the physical configuration, condition and use of monuments, groups of buildings and sites, at points in time, and it is an essential part of the conservation process. Records of monuments, groups of buildings and sites may include tangible as well as intangible evidence, and constitute a part of the documentation that can contribute to an understanding of the heritage and its related values. THE REASONS FOR RECORDING 1. The recording of the cultural heritage is essential: a) to acquire knowledge in order to advance the understanding of cultural heritage, its values and its evolution;2. Recording should be undertaken to an appropriate level of detail in order to: a) provide information for the process of identification, understanding, interpretation and pre-sentation of the heritage, and to promote the involvement of the public;3. Recording of the cultural heritage should be seen as a priority, and should be undertaken especially: a) when compiling a national, regional, or local inventory; RESPONSIBILITY FOR RECORDING 1. The commitment at the national level to conserve the heritage requires an equal commitment towards the recording process. 2. The complexity of the recording and interpretation processes requires the deployment of individuals with adequate skill, knowledge and awareness for the associated tasks. It may be necessary to initiate training programmes to achieve this. 3. Typically the recording process may involve skilled individuals working in collaboration, such as specialist heritage recorders, surveyors, conservators, architects, engineers, researchers, architectural historians, archaeologists above and below ground, and other specialist advisors. 4. All managers of cultural heritage are responsible for ensuring the adequate recording, quality and updating of the records. PLANNING FOR RECORDING 1. Before new records are prepared, existing sources of information should be found and examined for their adequacy. a) The type of records containing such information should be searched for in surveys, drawings, photographs, published and unpublished accounts and descriptions, and related documents pertaining to the origins and history of the building, group of buildings or site.It is important to search out recent as well as old records;2. Arising out of the analysis above, selection of the appropriate scope, level and methods of recording requires that: a) The methods of recording and type of documentation produced should be appropriate to the nature of the heritage, the purposes of the record, the cultural context, and the funding or other resources available. Limitations of such resources may require a phased approach to recording. Such methods might include written descriptions and analyses, photographs (aerial or terrestrial), rectified photography, photo-grammetry, geophysical survey, maps, measured plans, drawings and sketches, replicas or other traditional and modern technologies; CONTENT OF RECORDS 1. Any record should be identified by: a) the name of the building, group of buildings or site;2. The location and extent of the monument, group of buildings or site must be given accurately; this may be achieved by description, maps, plans or aerial photographs. In rural areas a map reference or triangulation to known points may be the only methods available. In urban areas an address or street reference may be sufficient. 3. New records should note the sources of all information not obtained directly from the monument, group of buildings or site itself. 4. Records should include some or all of the following information: a) the type, form and dimensions of the building, monument or site;5. In considering the different reasons for recording (see Section 1.2 above) different levels of detail will be required. All the above information, even if briefly stated, provides important data for local planning and building control and management. Information in greater detail is generally required for the site or building owner’s, manager’s or user’s purposes for conservation, maintenance and use. MANAGEMENT, DISSEMINATION AND SHARING OF RECORDS 1. The original records should be preserved in a safe archive, and the archive’s environment must ensure permanence of the information and freedom from decay to recognised international standards. 2. A complete back-up copy of such records should be stored in a separate safe location. 3. Copies of such records should be accessible to the statutory authorities, to concerned professionals and to the public, where appropriate, for the purposes of research, development controls and other administrative and legal processes. 4. Up-dated records should be readily available, if possible on the site, for the purposes of research on the heritage, management, maintenance and disaster relief. 5. The format of the records should be standardised, and records should be indexed wherever possible to facilitate the exchange and retrieval of information at a local, national or international level. 6. The effective assembly, management and distribution of recorded information requires, wherever possible, the understanding and the appropriate use of up- to-date information technology. 7. The location of the records should be made public. 8. A report of the main results of any recording should be disseminated and published, when appropriate. |
Last Updated on Tuesday, 05 June 2007 00:54 |
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